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Webinar

March 2019

March 2019 Compliance Webinar | Medicare: a Timeless Topic

March 27, 2019 @ 1:00 pm - 2:00 pm CDT

In 2018 an estimated 36 million workers, or about 23% of the US labor force, continued working past age 65, according to recent data published by the US Dept. of Labor’s Bureau of Labor Statistics (BLS).  By 2024, baby boomers (born between 1946 and 1964) will reach ages 60 to 78, many of whom will continue working even after they qualify for Social Security retirement benefits (and Medicare).  As compared to 2014 labor force data, BLS projects that the number…

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April 2019

April 2019 Compliance Webinar | ERISA: Wrap Documents

April 30, 2019 @ 11:00 am - 12:00 pm CDT

Since 1974 the Employee Retirement Income Security Act (ERISA) has had a significant impact on employee welfare benefit plans. ERISA is complex and often confusing, but a necessity for Employee Benefits professionals to understand.  One aspect of ERISA that generates many questions and general confusion is what exactly is a wrap document and what is its purpose.  Join us as we explore the basics of ERISA plan document requirements and try to really drill into what exactly is a wrap…

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June 2019

Hays Highlights Webinar | Recruitment & Retention: Say Hello to the New Workforce

June 20, 2019 @ 10:00 am - 10:30 am MST

For the first time, five generations are currently working side by side, each with very different career development, communication, and leadership styles. We are rapidly approaching a tipping point in the American workforce, and it can be full of both opportunities and challenges. Baby Boomers are starting to retire at the rate of over 10,000 per day, giving Gen Xers and Millennials an unprecedented opportunity for career advancement. Topics covered will include: An overview of the Gen X, Millennial, and…

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November 2019

November 2019 Compliance Webinar: The Look Back Measurement

November 25, 2019 @ 11:30 am - 12:30 pm CST

A Refresher on the Look Back Measurement Method Here at Hays Companies Research and Compliance, we have noticed an increased number of questions about the look back measurement method for non-full-time employees.  This likely has to do with the fact that the ACA’s Employer Mandate has been the law of the land for about five years now, most employers have tracking systems embedded within their payroll and HRIS systems that automatically calculate who has qualified for coverage, and as a…

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December 2019

December 2019 Compliance Webinar | 2019 Employer Reporting: a 1094-C and 1095-C Refresher

December 16, 2019 @ 11:00 am - 12:00 pm CST

2019 Employer Reporting: a 1094-C and 1095-C Refresher Draft 2019 Forms and Instructions for Forms 1094-C and 1095-C have been released by the IRS, and we anticipate seeing final forms shortly.  Although 2019 marked the end of the individual health coverage mandate penalties, very few changes have been proposed to the employer ACA reporting requirements. The deadline for providing Form 1095-C to employees has been extended from January 31, 2020 to March 2, 2020.  Employers must file Form 1094-C and…

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March 2020

Live Stream: COVID-19 and the Workforce

March 27 @ 2:00 pm - 3:00 pm EDT

Employers are facing unprecedented challenges navigating COVID-19. Over the past few weeks, we have an increasingly large number of questions focusing on the emerging employment issues that employers are facing as the COVID-19 crisis continues to evolve. Please join us for the third installment of our COVID-19 Live Stream series for insight on these employment issues and legislative trends that we see from around the country. As an added bonus, you'll earn 1.0 SHRM credits for tuning in!  Register Here  Nick…

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Compliance Webinar | Status Changes and Special Enrollments

March 30 @ 1:00 pm - 5:00 pm CDT

Section 125 Cafeteria Plan status change rules and HIPAA special enrollment events can be complex to navigate and account for a large number of the questions that Hays Companies Research and Compliance answers on a daily basis. As a result, we are once again (yes, we say this every year) doing our educational compliance seminar explaining status change events that allow for mid-year health and FSA election changes and how to best handle employee requests while remaining compliant. You will…

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April 2020

Virtual Whiteboard Event | The Numbers of COVID-19

April 2 @ 11:00 am - 12:00 pm CDT

Join us for a Virtual Whiteboard Seminar where David Ross will expand upon the financial implications of COVID-19 and the impact on employer-sponsored health plans. What We'll Cover: The Paradox of Pandemics – Exponential Growth Curves “Bending The Curve” – What does it mean? – What’s the point? Are my health plan costs for 2020 guaranteed to go up? – Not necessarily. What are the implications of COVID-19 on health plan costs for 2021 and beyond? What are the other…

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Virtual Whiteboard Event: The Numbers of COVID-19 Part 2

April 16 @ 11:00 am - 12:00 pm CDT

Join us for a Virtual Whiteboard Event where David Ross will expand upon the financial implications of COVID-19 and the impact on employer-sponsored health plans. As always, we will explore counterintuitive ideas that challenge the status quo and prompt you to rethink healthcare. What We'll Cover: Member Costs vs. Plan Costs – While the marketplace is focusing on eliminating member-cost, the better question is, what’s going to happen to plan cost? Do the elevated costs to a fully-insured plan in…

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Virtual Whiteboard Event: The Numbers of COVID-19 Part III

April 30 @ 11:00 am - 12:00 pm CDT

Join us for Part III of our Virtual Whiteboard Events where David Ross will continue to expand upon the financial implications of COVID-19 and the impact on employer-sponsored health plans. As always, we will explore counterintuitive ideas that challenge the status quo and prompt you to look at healthcare differently. This event will provide an inside look at how businesses can help make more informed decisions on their short and long-term health plan strategies during these challenging times. Topics Covered:…

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May 2020

COVID-19 (“Coronavirus”) Live Stream Series Update No. 7

May 1 @ 2:00 pm - 3:00 pm EDT

Please join Hays Companies and our team of companies for the seventh installment of our COVID-19 (“Coronavirus”) live stream series on "Evolving Medical Response, Return to Workplace Planning & Small Business Loan Programs" Presenters Bob Lloyd Executive Vice President, General Counsel Brown & Brown, Inc. Louise J. Short, MD, MSC National Clinical Leader SBA/Brown & Brown, Inc Chris Nagel Partner Holland & Knight REGISTER HERE

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Compliance Webinar | Employee Welfare Benefit Plans; Nondiscrimination Requirements

May 4 @ 1:00 pm - 2:00 pm CDT

Section 125 Cafeteria Plans and most employee welfare benefit plans have requirements for  nondiscrimination in terms of  paying for benefits and eligibility for benefits. These requirements are intended to ensure that the benefits are available to most employees and do not favor employees defined as “highly compensated” or “key.”  The rules are complicated and the requirements can be confusing.  Please join us for an overview of these requirements. In this webinar we will cover: Cafeteria plans (pre-tax plans): Eligibility Concentration…

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COVID-19 Compliance Update: Major Changes to Special Enrollment & COBRA Timeframes

May 6 @ 1:00 pm - 2:00 pm CDT

Last week, the DOL and the IRS released a joint final rule and the joint notice Disaster Relief Notice 2020-01. The rule and notice together significantly impact certain timeframes under COBRA, HIPAA special enrollments, and claims administration for plan sponsors and plan participants. These changes include: • Changes to timeframes for HIPAA special enrollment requests • Changes to timeframes for COBRA requests and payments • Changes to claims and appeals requirements, and • Changes to ERISA disclosure timelines for plan…

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Webinar: Returning to the Workplace & OSHA Considerations.

May 7 @ 1:00 pm - 2:00 pm CDT

Organizations across the country are preparing for their workforces to return to the workplace; some essential workforces are already there. However, returning to the workplace does not mean returning to daily normalcy. To address returning employee safety and concerns, join Hays Companies for an informative webinar discussing how to manage COVID-19 risks and OSHA requirements. This webinar is eligible for 1.0 SHRM credit.   Topics Covered: OSHA risk categories and new enforcement directives OSHA recordkeeping requirements during COVID-19 Respiratory protection…

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COVID-19 (“Coronavirus”) Live Stream No. 9

May 15 @ 2:00 pm - 3:00 pm EDT

Please join Hays Companies and our team of companies for the ninth installment of our COVID-19 (“Coronavirus”) live stream series on "Economic Considerations Concerning COVID-19 plus Medical Response & Return to the Workplace " Attend & Earn 0.5 CPE Credit Presenters Bob Lloyd Executive Vice President, General Counsel Brown & Brown, Inc. Louise J. Short, MD, MSC National Clinical Leader Strategic Benefit Advisors/Brown & Brown, Inc. Dr. Robert Eyler Guest Presentercoco Sonoma State University REGISTER HERE

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Why Retirement Plan Education Matters More Than Ever

May 19 @ 2:00 pm - 3:00 pm CDT

COVID-19 is impacting employee's retirement plans. Join Hays Financial Group for an informative webinar on how to educate employees about their retirement plans. Give your employees the tools and knowledge to save with confidence and help your company plan succeed. TOPICS COVERED: + The importance of employee education + The plan's fiduciary responsibility + Personal financial wellness + Retirement plan testing + Our tools and methods to educate employees + Example 401(k) presentation including broad retirement planning topics, mock plan…

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Employee Benefits Webinar | Mental Health in the Workplace

May 27 @ 11:00 am - 12:00 pm CDT

In this virtual event, we want to explore the numbers behind mental wellness/health and its impact on the workplace. We will discuss how to reduce the stigma of mental health conditions, build true mental health literacy, and teach the skills necessary to safely and responsibly address an employee’s mental health concerns. By demystifying mental health/illness, especially in the workplace, we can help create stronger organizational cultures and more engaged employees who contribute to better businesses as well as happier communities.…

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June 2020

COVID-19 Live Stream 11

June 5 @ 2:00 pm - 3:00 pm EDT

Please join Hays Companies and our team of companies for the eleventh installment of our COVID-19 (“Coronavirus”) live stream series on "Medical Response to COVID-19 & How Civil Unrest is Fueling New Fears of Outbreaks " Presenters Bob Lloyd Executive Vice President, General Counsel Brown & Brown, Inc. Louise J. Short, MD, MSC National Clinical Leader Strategic Benefit Advisors/Brown & Brown, Inc. Joel Alexander, MD National Behavioral Health Leader Strategic Benefit Advisors/Brown & Brown, Inc. REGISTER HERE

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Compliance Webinar | Medicare and the Group Health Plan – The Secondary Payor Rules

June 17 @ 2:00 pm - 3:00 pm CDT

Medicare plays a big role in health care coverage for many employees, spouses and dependents.  The impact of Medicare and your group health plans can be confusing. Understanding this impact is crucial to complying with the Medicare Secondary Payor Rules. In this session, we will explore the interaction between group health plans and Medicare, including: Medicare enrollment periods, Coordination of benefits rules, Medicare non-discrimination rules, Medicare entitlement as a status change, Medicare’s effect on HSA eligibility, and Reporting obligations for…

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Distracted Driving – Taking Back Our Roads

June 25 @ 1:00 pm - 2:00 pm CDT

Distracted Driving is now a pervading issue in our country. In 2019, there were 4,816 DOT large truck and bus fatalities in the United States. Some auto insurance carriers indicate up to 50% of commercial/personal auto losses are due to distracted driving. Business and personal insurance rates for auto/fleets are rising exponentially due to this problem. So, why are we essentially ignoring this problem? As employees head back to work, more people are on the road and summer travel heats…

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COVID-19 Live Stream 12

June 26 @ 2:00 pm - 3:00 pm EDT

Please join Hays Companies and our team of companies for the twelfth  installment of our COVID-19 (“Coronavirus”) live stream series on "Coexistence with COVID-19 as a New Normal." Attend & Earn 1.0 SHRM Credit Presenters Nick Karls Vice President, Regulatory & Legislative Strategy Hays Companies Louise J. Short, MD, MSC National Clinical Leader Strategic Benefit Advisors/Brown & Brown, Inc. Jeremy Sosna Shareholder Littler Mendelson REGISTER HERE

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July 2020

COVID-19 Live Stream 13

July 10 @ 2:00 pm - 3:00 pm EDT

Please join Hays Companies and our team of companies for the thirteenth  installment of our COVID-19 (“Coronavirus”) live stream series on "COVID-19 & Navigating Risks" Presenters Bob Lloyd Executive Vice President, General Counsel Brown & Brown, Inc. Louise J. Short, MD, MSC National Clinical Leader Strategic Benefit Advisors/Brown & Brown, Inc. Jessie Campbell Principal Strategic Benefit Advisors Mark Mirek Senior Managing Director Beecher Carlson Joseph Freeman Managing Director & Director of Risk Control Beecher Carlson REGISTER HERE

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COVID-19 Live Stream 14

July 24 @ 2:00 pm - 3:00 pm EDT

Please join Hays Companies and our team of companies for the fourteenth installment of our COVID-19 (“Coronavirus”) live stream series on "An Educated Reopening Part 1: Considerations for Returning to School in a Pandemic." Presenters Bob Lloyd Executive Vice President, General Counsel Brown & Brown, Inc. Louise J. Short, MD, MSC National Clinical Leader Strategic Benefit Advisors/Brown & Brown, Inc. Joel Axler, MD National Behavior Health Manager Strategic Benefit Advisors/Brown & Brown, Inc. REGISTER HERE  

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Buckle Your Seat Belts: Health Care, The Political Landscape & Key Decisions Ahead

July 30 @ 11:00 am - 12:30 pm CDT

Please join Hays Companies and SunLife Financial for a virtual educational event on "Buckle Your Seat Belts: Health Care, The Political Landscape & Key Decisions Ahead." Attend & Earn 1.0 SHRM & HRCI Credit Presenters James Slotnick Assistant Vice President, Government Relations SunLife Financial Nick Karls Attorney, Associate Director of Compliance Hays Companies REGISTER HERE

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August 2020

What’s Hot in Employment (and the COVID-19) World?

August 5 @ 11:00 am - 12:00 pm CDT

Please join Hays Companies for our next Virtual Employee Benefits Seminar on "What’s Hot in Employment (and the COVID-19) World?" In the best of times, employment law is evolving at breakneck speed. Now, keeping up is …. well, it’s difficult (and sometimes that’s an understatement!). Join us as we bring in Jessica Roe, who – at her own breakneck speed – will bring us up to date on the hot topics and tips in the employment law arena and provide…

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COVID-19 Live Stream 15

August 7 @ 2:00 pm - 3:00 pm EDT

Please join Hays Companies and our team of companies for the fifteenth installment of our COVID-19 (“Coronavirus”) live stream series on "An Educated Reopening Part 2: Considerations for Returning to School in a Pandemic." Presenters Nick Karls Vice President, Regulatory & Legislative Strategy Hays Companies Louise J. Short, MD, MSC National Clinical Leader Strategic Benefit Advisors/Brown & Brown, Inc. Dr. Deborah Kerr President & CEO Lead Greatly, LLC Stuart Sutley Corporate On-Site Health Director Johns Hopkins HealthCare Solutions REGISTER HERE…

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The COVID-19 Economy & Impact to Business

August 21 @ 2:00 pm - 3:00 pm EDT

Please join Hays Companies and our team of companies in the next installment of our COVID-19 live stream series, "The COVID-19 Economy & Impact to Business." Presenters Dr. Louise Short National Clinical Leader Strategic Benefit Advisors/Brown & Brown, Inc. Dr. Robert Eyler President, Economic Forensics & Analytics and Professor of Economics Sonoma State University Steven Lehotsky Executive Vice President & Chief Litigation Counsel U.S. Chamber Litigation Center Tom Quaadman Executive Vice President U.S. Chamber Center for Capital Markets Competitiveness REGISTER…

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Safety & Compliance: Understanding and Preparing For A DOT Audit

August 25 @ 1:00 pm - 2:00 pm CDT

Please join Hays Companies for a virtual webinar event on "Safety & Compliance: Understanding and Preparing For A DOT Audit." + How to prepare for an upcoming DOT audit + Different acute and critical factors of a DOT audit and their importance + Requirements in a Driver Qualification File + Understanding and managing your CSA scores + Retention and recordkeeping to stay compliant Presenters Tom Apuzzo Senior Risk Control Consultant Hays Companies Kevin Hanes Vice President, Director of Risk Control…

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The Employer Mandate During The Pandemic

August 31 @ 11:30 am - 12:30 pm CDT

As the pandemic continues, many employers are facing tough decisions about health plan eligibility for their employees and how these decisions are impacted by the ACA’s employer mandate. These decisions are made even tougher by the coming open enrollment season for 1/1 plan years. Join us for a conversation about common issues faced by employers dealing with eligibility determinations that must meet the needs of the employer during the pandemic while still complying with the employer mandate. Presenters Nick Karls…

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September 2020

Secrets To Retirement Plan Design: What Participant Behavior Is Telling Us About Key Plan Features

September 9 @ 1:00 pm - 2:00 pm CDT

Please join Hays Companies for a virtual webinar event on "Secrets To Retirement Plan Design: What Participant Behavior Is Telling Us About Key Plan Features." + Employee behavior around participating and investing + Recent participant reactions to COVID-19 and the CARES Act + How plan design features influence behavior and retirement outcomes + Lowering plan hurdles that might be preventing participant success Presenter Greg Klein Vice President Hays Financial Group   Greg is in charge of participant education and dedicates…

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The New Workplace – Considerations for Healthy Buildings & Healthy People

September 11 @ 2:00 pm - 3:00 pm EDT

Please join Hays Companies and our team of companies in the next installment of our COVID-19 live stream series, "The New Workplace - Considerations for Healthy Buildings & Healthy People." Presenters Frank Santini Vice President, Business Development & Strategic Initiatives Pure Air Control Services, Inc. Troy Raszka Vice President, Marketing Pure Air Control Services, Inc. Dr. Louise Short National Clinical Leader Strategic Benefit Advisors/Brown & Brown, Inc. Rory Murray Executive Sponsor Cushman & Wakefield Debra Moritz Consulting Lead Cushman &…

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Workers’ Compensation Claims: 2020 and Beyond

September 17 @ 1:30 pm - 3:00 pm CDT

The financial and opportunity cost of workers’ compensation continues to increase year after year. Issues are more complex and managing your risks and exposures can be more frustrating and increasingly complicated. Please join Hays Companies for a presentation and discussion on how businesses can take a proactive approach to claim investigations, case and medical management, return to work strategies and overall program management that will help streamline the claims process and improve claim financial results. Presenters: Steve Largent Attorney Largent…

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